SUMMARY OF RECENT MEETINGS
THIS PAGE HIGHLIGHTS BRIEF SUMMARIES OF RECENT ACTIVITY DURING OUR 18-19 FISCAL YEAR OF OUR THREE COUNCILS AND FIVE COMMISSIONS. (Newest summaries appear first.)
SCHOOL COMMISSION- Commission had discussions regarding current state of the school. Major order of business was a discussion of Parent Education Nights and opportunities at St. Joan of Arc for the coming school year.
WORSHIP COMMISSION - The Commission spent time discussing ritual and details for the Rite of Welcome, the Mardi Gras Mass, Ash Wednesday, Lent and the Communal Reconciliation Service.
FUNDRAISING COMMITTEE - This meeting focused on updates of fundraising efforts, including those that have completed, those that are being planned and those currently active. Also discussed was next steps for the WeShare program using LPI for online giving as well as continuing work on our list of vendors and solicitation letter so that we can be more intentional about our yearly ask for fundraising support.
WORSHIP COMMISSION- The Commission continued to talk about making a resource the Sacrament of Marriage for engaged couples. Included would be handouts for wedding planners, photographers and anyone else involved in the wedding planning such as parents. In addition, there was discussion about creating a video explaining the Sacrament of Marriage what is appropriate for the liturgical celebration. These resources could be accessible via our website.
SC FINANCE COUNCIL - The Finance Council reviewed the October and November financial statements. The contribution shortfall continues to be a concern. It has, however, been encouraging in that we have seen year-end contributions improve to where we are only $2,000 short through Sunday, January 6. This is with a December and first week of January combined budget in excess of $130,000. Hopefully, contributions will continue at a level which meets or exceeds budget. We appreciate whatever support our parishioner can give.
SJ FINANCE COUNCIL - The Finance Council unanimously approved the proposed tuition schedule for the 2019-20 school. Initial discussions began in preparation for the budgeting process for the 2019-2020 fiscal year.
HUMAN CONCERNS COMMISSION - The final statistics shared regarding the Advent Giving Trees at both parishes. Additional ways that SVDP assisted those in need were also shared as well as the funding for Human Trafficking .The next Coming Together to Get Ahead sessions begin at the end of the month. The Grant Committee met to discuss possible recipients of the First Fruits funds
HUMAN CONCERNS COMMISSION - The Thanksgiving boxes have been filled and returned, sorted and sent out to waiting families. This project was a big success with lots of extra food being donated to Food Pantries. We are supporting for Family Promise this week over at Christ the King. There are lots of events and collections being carefully planned during this busy Holiday season. We appreciate the generosity of our parish members. They always get it done.
WORSHIP COMMISSION - The commission discussed the immediate need to fix Baptismal Font at St. Catherine’s. Plumbing and decorative wood could be fixed short term to accommodate this years upcoming baptisms.
SC FINANCE COUNCIL -The Council reviewed the September financial statements. The significant matter of concern is that for the fifth month in a row, contributions are short of budget. (This includes the period from June through October.) The first part of November has shown some recovery as some of our annual givers have begun to make their contributions for the year. Hopefully, we will continue to see improvement.
SJ FINANCE COUNCIL - After receiving the full support from the Pastoral Council, it was determined that the Fundraising Committee of the SCOA/SJOA parish cluster will take the lead in the implementation of the LPI - WeShare System.
HUMAN CONCERNS COMMISSION -The Thanksgiving boxes have been filled and returned, sorted and sent out to waiting families. This project was a big success with lots of extra food being donated to the Food Pantry. We are supporting for Family Promise this week over at Christ the King. There are lots of events and collections being carefully planned during this busy Holiday season. We appreciate the generosity of our parish members. They always get it done.
WORSHIP COMMISSION- The commission discussed and chose readings and music for the Advent and Christmas season.
CHRISTIAN FORMATION COMMISSION - Our Grieving through the Holidays event has 30 people registered. We pray for the participants and leaders and trust God will guide them during the event and upcoming holiday season.
PASTORAL COUNCIL- The second Cluster Pastoral Council (CPC) meeting of this year was held on October 23, 2018. The council received information and discussed the Amazing Parish archdiocesan initiative, the Mission and Vision statements of the parishes, as well as ways to engage parishioners in stewardship and fundraising.
CHRISTIAN FORMATION COMMISSION - There is lots of excitement for the many adult formation options this year such as Bible study, Women in Scriptures,
Understanding God in the 21st Century and a one act play on Dorothy Day.
PASTORAL COUNCIL- The first Cluster Pastoral Council (CPC) meeting of this year was held on September 25, 2018. The council welcomed the St. Vincent de Paul Society for a presentation of the important ministry of acknowledging and assisting the poor.
SCHOOL COMMISSION- The Commission continues to have discussions on marketing and the plans for going forward. We discussed previous and upcoming events, and the mission statement. School Commission will continue to discuss ways to market the school to a bigger community, school development, service to the community, and upcoming business.
WORSHIP COMMISSION- The Commission reviewed Catechetical Sunday and the commissioning of the members of both St. Vincent DePaul Societies of the cluster. There was a discussion about the formation of Liturgical Ministers; Ushers were the focus for the discussion. Planning for Thanksgiving was completed and Advent/Christmas planning was initiated.
SJ FINANCE COUNCIL - Council reviewed the August financial statements. The significant matter of concern is that for the fourth month in a row, contributions are short of budget. (This includes the period from June through September.) The situation needs to be reversed soon.
Jedd Lapid discussed a software program available from LPI which facilitates on line monetary transactions. The Finance Council believes we should pursue this alternative to address parishioners more familiar with current technology with the hopes of increased giving.
SJ FINANCE COUNCIL - The Council heard a presentation from Jedd Lapid, Chairman of the newly formed Fundraising Committee which will serve the SJOA/SCOA Parish Cluster. After discussion, the Council gave its full support for the adoption of the LPI - WeShare System. The Council Reviewed and approved the 2017-18 Confidential Financial Statement that will be submitted to the Archdiocese. The annual financial report to the parish was reviewed and, subject torecommended changes, was approved for distribution.
SJ BUILDING & GROUNDS - Continued maintenance and upkeep of our buildings is necessary to maintain the integrity of the structures allowing them to be available for worship and education for many years. If you notice disrepair please bring it to the attention of the office staff and Building & Grounds will be notified to make the necessary corrections.
SJ FINANCE COUNCIL - This meeting was a reorganizational meeting for the 2018-19 fiscal year. Gary Sutherland will serve as Chairman and Jim Nolan will serve as Recording Secretary. Jim Hoover and John Pablocki led a discussion of a proposed plan for the needed restoration of the parking lot. Father Mike proposed the creation of a Fundraising Committee to serve the SJOA/SCOA Cluster.
ARCHIVED NOTES FROM THE 17-18 FISCAL YEAR:
PASTORAL COUNCIL - The tenth Cluster Pastoral Council (CPC) meeting of this year was held on June 26, 2018. The council welcomed the new pastoral council members for the two parishes and voted for 2018-2019 Executive Team.
PASTORAL COUNCIL - The ninth Cluster Pastoral Council (CPC) meeting of this year was held on May 29, 2018. The council discussed the nominations of candidates to serve as pastoral council members for the two parishes and voted to approve each parish’s budget for the coming fiscal year.
SC FINANCE COUNCIL - The Finance Council reviewed the April 2018 financial statements. Expenditures and Collections are better than Budget through April. Various repair and maintenance projects discussed at the Building and Grounds and Cemetery Committee were reviewed. The replacement of the snow plow, upgrade of the security cameras and upgrade to the church sound system were approved. Other projects need additional information before action can be taken.
HUMAN CONCERNS COMMISSION - Our spring retreat was last month and Bill and Mary Sue presented us with a very spiritual morning. Thanks to Mary Jane for running the retreat. Our Family Promise support week was last week. All went well. The garden is planted and producing. The Outreach Grants have been selected and will go to Fr. Mike for the final approval. They are going to; St Vincent De Paul Society, The Cebo Ride, Franciscan Peacemakers and Claire Community, and The Institute San Pablo School.
CHRISTIAN FORMATION COMMISSION -The Commission thanked Cecilia for her service to our parishes for the past two years and shared in her excitement for the plans she has for the future. With the wrap up of the 2017-2018 programs, staff immediately begin planning for next year!
SJ FINANCE COUNCIL -The Annual Budget for the 2018 – 2019 fiscal year has been completed and submitted to the Archdiocese for
their review. A proposal was considered for the formation of a Fundraising Committee that would assist in coordinating all fundraising activities across both parishes. Jim Hoover led a discussion of future capital improvement projects that will need to be addressed by the FC, the most pressing of which will be the restoration of the parking lot.
SJ FINANCE COUNCIL - A preliminary meeting was held with the SCOA FC to review the allocation of shared compensation expenses between the two parishes. A final review of the 2018-19 budget was conducted, and after certain recommended changes have been made, the FC gave its unanimous approval for presentation to the Pastoral Council at their next meeting.
SC FINANCE COUNCIL - The Finance Council reviewed the March 2018 financial statements. Expenditures are under control and contributions are at budget. Our budget for fiscal 2018-2019 was reviewed in detail. Final salary allocations between parishes were resolved at a joint session with St Joan’s Finance Council. The Parish budget meets Archdiocesan guidelines. It calls for a 1% increase in contributions and reflects revenues over expenditures by $3,785.
SCHOOL COMMISSION- Commission worked on the beginning stages of drafting a new mission statement. We discussed enrollment for 2018-2019 school year.
CHRISTIAN FORMATION COMMISSION - The Commission continues to focus on relationship building amongst our youth and the youth with the parish communities. We are exploring ways of extending the gatherings/class times to assist with this objective.
PASTORAL COUNCIL - The eighth Cluster Pastoral Council (CPC) meeting of this year was held on April 24, 2018. The council discussed the Amazing Parish movement, nomination of those to serve as pastoral council members for the two parishes, and ideas to increase parish giving.
WORSHIP COMMISSION - The Commission reviewed the First Communion and Confirmation Liturgies. We are looking for suggestions of new people to be a part of the Commission. Our meetings are usually the first Wednesday morning of each month.
HUMAN CONCERNS COMMISSION - We had a presentation from Denise and Kevin O’Halloran about their mission work in Guatemala. They are looking for help funding an addition to the school they run there. The Garden sign-up sheet will be out at church this weekend. St. Catherine’s distributed Easter lilies to some of the parish seniors.
SC FINANCE COMMISSION - We reviewed the February 2018 financial statements. Expenditures are under control and contributions are at budget. Contributions need to be at budget for the year to be financially comfortable. Finance Council reviewed the material prepared in conjunction with upgrading the church sound system. The proposal from Metro Sound was accepted.
PASTORAL COUNCIL - The seventh Cluster Pastoral Council (CPC) meeting of this year was held on March 20, 2018. The council discussed the Amazing Parish movement, the sharing of daily mass between the two parishes, and several significant ministries and educational initiatives.
WORSHIP COMMISSION - Discussed and reviewed Holy Week and the Easter Triduum. Final plans for the Sacrament of Confirmation and First Communion were made. All services during the Easter Triduum were very well attended at both SJOA and SCA.
STEWARDSHIP COMMISSION - New member luncheon will be on May 6th, 2018 at SCOA. Reviewed Census Campaign Chart.
SJOA FINANCE COUNCIL - The meeting began with a prayer led by Fr. Mike. Current financial statements, regular contribution and cash flow summaries were reviewed. A review of the current status of the 2018-19 budget process was presented for discussion by Leisha.
PASTORAL COUNCIL- School Strategic Plan process highlights:
- 5 step process is being used to develop plan
- Development resources included representatives from Lake Country Lutheran, Oconomowoc High, School Parents, and Parish members. Meeting concluded with Mass.
- Informal survey will be conducted assessing successes, and formal survey will be done 1 year out
- SWOT (Strength, Weakness, Opportunities, Threat) process utilized to define areas of focus
- Strategic Plan Objectives were developed with Specifics, Measurements, Time Bounding, To be Challenging
- 6-8 objectives developed with specific timeframes which were reviewed
- Using Multi-age learning as best practice meaning several age groups in same class.
- After School Program for grades 3-8 will be introduced M-F along with Math Masters group.
- Tour Team will be developed and formalized.
- Thursday morning Coffee house will be introduced for Parent/Parish to remain linked.
SCHOOL COMMISSION- The Commission continues to have discussions on marketing and the plans for going forward. We discussed enrollment for 2018-2019 school year. School Commission will continue to discuss ways to market the school to a bigger community and reaching a broader audience.
HUMAN CONCERNS COMMISSION - The most important subject of our meeting was honoring the loss of Steve Sobieski from our group. He will truly be missed. Debra Schneider came and gave us an eye opening presentation on Human Trafficking and its effects in our area. Keep Father Chuck and our parish members in your prayers as they travel to Sarnelli house.
CHRISTIAN FORMATION COMMISSION - The commission continues to examine how to support the youth and adults in the parishes.
SJ FINANCE COMMISSION - The meeting began with a prayer led by Fr. Mike. Current financial statements, regular contribution and cash flow summaries were reviewed. An update regarding the settlement of an estate in which SJOA is a named beneficiary was presented to the Council, along with a tentative proposal for the use of the expected proceeds. A review of the current status of the 2018-19 Budget Process was presented for discussion by Leisha.
SC FINANCE COMMISSION - The Finance Council reviewed the December 2017 and January 2018 financial statements. Expenditures are under control; however, contributions are just below budget. We need the contributions to be at budget to be comfortable with the financial operations for the fiscal year. Council reviewed proposals to upgrade the church sound system. We hope to arrive at a conclusion at our next Finance Council meeting.
CHRISTIAN FORMATION COMMISSION - It’s exciting to see all of the Christian Formation ministries unifying. School families are joining in Christian Formation activities and Christian Formation families are attending school activities. Many other parish members are joining in too! We continue to grow and embrace our wider community-young to old.
PASTORAL COUNCIL- The fifth Cluster Pastoral Council (CPC) meeting of this year was held on January 23, 2018. The council discussed several human concerns issues which affect our community and world.
HUMAN CONCERNS COMMISSION - All activities are preceding forward. St Vincent Society need new members to carry on their work. Food collections remain important through the winter. We are looking into security needs for our parishes and ways to help our seniors participate in the parish.
WORSHIP COMMISSION - We talked about the Universal Prayer and how we would like to keep our Mass intentions simple for Lent. Several options were considered.
SCHOOL COMMISSION- Commission continues to have discussions on marketing and the plans for going forward. We discussed enrollment for 2018-2019 school year. School Commission will continue to discuss ways to market the school to a bigger community and reaching a broader audience.
PASTORAL COUNCIL- The fourth Cluster Pastoral Council (CPC) meeting of this year was held on November 28, 2017. The council discussed the creation of a new development position to meet the needs of St. Joan of Arc. The Parish Council enjoyed presentations about Fair Trade Coffee and the new cluster Parish App. Fr. Mike announced that the archbishop has decided to offer him an additional two-year contract to remain at St. Joan of Arc and St. Catherine of Alexandria cluster parishes.
HUMAN CONCERNS COMMISSION - Our next service week for Family Promise starts on April 1st Easter day. The next food collection is Sunday Jan 14th. Health and Wholeness is looking for more help delivering Communion to Shorehaven each week. We have three Grants being sent out this month to Just Ministries, The Camo Quilt Project, and Upendo Village. We are planning a HCC retreat on May 8th. Bill Frederick and Mary Sue will present for us.
WORSHIP COMMISSION - The season of Advent and Christmas were reviewed. The initial planning for Lent/Easter was addressed.
STEWARDSHIP COMMISSION - Opening Group Prayer. Pledge reports shared. Brainstormed on how to make campaign have a visual aspect next time with campaign.
CHRISTIAN FORMATION COMMISSION - School families have received an open invitation to join the Christian Formation Family and Youth programs. Families that have attended have enjoyed the community spirit and the parent formation opportunities. Our youth in the Y-Fam and TAG groups are joining in parish ministries and will be assisting with the SJA School Carnival and Mardi Gras Pasta Dinner.
SC FINANCE COMMISSION - The Finance Council reviewed the October and November financial statements. While these financials report a shortfall in contributions, our January bulletin reports reflect contributions in excess of budget. This excess reflects, to some extent, parishioners taking advantage of the tax law changes by accelerating 2018 contributions into 2017. Analysis of where we are with respect to contributions requires careful consideration of this situation. Our analysis concludes that we are short of the contributions budget at January 7 by approximately $5,000. Pledges to date for 2018 are behind last year in the number of pledgers and the amount pledged. We need to encourage more parishioners to pledge.
SJ FINANCE COMMISSION - The meeting began with a prayer led by Fr. Mike. Current financial statements, regular contribution and cash flow summaries were reviewed. A tuition proposal for the 2018-19 school year was presented by Holly Cerveny and approved by the full council.
SC FINANCE COMMISSION - The Finance Council reviewed the August and September financial statements. Collections continue to run short of budget into September and through October. Hopefully, the current stewardship program “Reflect Christ; Live Stewardship” will provide the incentive that the Parish needs to bring our contribution budget into balance. Our aging physical plant continues to need repairs particularly in the HVAC function in most of our buildings. We have been fortunate to be able to cover those needs with funds provided by the bequest we received last year. We are also reviewing the sound system requirements for our church and will incur expenditures for needed improvements.
HUMAN CONCERNS COMMISSION - Amy and Martice from “just ministries” made a twenty minute presentation describing the services offered by their organization – healing services and peace and justice services. Reports were presented for on-going HCC projects. Reports were presented on seasonal projects - Thanksgiving Food Drive and the Advent Giving Tree.
SJ FINANCE COMMISSION - Current financial statements, regular contribution and cash flow summaries were reviewed. A discussion was held regarding various tuition marketing incentives for increased enrollment for SJOA School.
CHRISTIAN FORMATION COMMISSION - Youth Ministry events are off to a great start! TAG (Totally Awesome Gathering) attendees watched a movie while enjoying pizza, popcorn and refreshments. The movie was followed with discussion in where they saw God work throughout the movie and who resembled Jesus. Y-FAM (Youth Fulfilling a Mission) packed 110 bags with personal care items for the homeless.
WORSHIP COMMISSION - The Liturgical Commission worked on the upcoming Advent and Christmas season. The mission with Dan Schutte is coming up in December 10-12th. Come join us.
STEWARDSHIP COMMISSION - Joe Strazishar was our guest speaker and was highlighting the new website and stewardship tab. Pledge cards for SJOA 114% and SCOA at 112% for returned number of cards to date. The group worked on the thank you card for Nov and Dec .
SCHOOL COMMISSION- The Commission continues to have discussions on marketing and the plans for going forward. We discussed enrollment for 2017-2018 school year. School Commission will continue to discuss ways to market the school to a bigger community and reaching a broader audience.
SJ FINANCE COUNCIL- The meeting began with a prayer led by Fr. Mike. Current financial statements, regular contribution and cash flow summaries were reviewed. A discussion was held concerning the timing of annual matching fund drive and the possibility of starting it on Easter Sunday of next year.
HUMAN CONCERNS- We are preparing for Thanksgiving food collections and Advent tree project. All missions seem to be moving along. The school kids collected $1000.00 for Sarnelli House. We accepted a proposal to look into switching to Fair Trade Coffee in our parish events
PASTORAL COUNCIL- The second Cluster Pastoral Council (CPC) meeting of this year was held on September 26, 2017. The council received a review about the successes of the St. Catherine’s day festival, announced the School’s annual auction event on November 11th, 2017, and highlighted plans to celebrate the 170th Anniversary of St. Catherine’s parish on November 18-19th, 2017 as well as the parish mission set for December 10th, 2017.
CHRISTIAN FORMATION COMMISSION- All of the Christian Formation programs from child to adult are active and off to a great start! Please check the calendars for times and information.
SC FINANCE COUNCIL- The Council approved the “Annual Report to the Parish” which will be included with the September 30, 2017 contribution statements to be mailed around October 15. The raffle results were presented. We sold 2,226 tickets which will produce a net result of $48,675, just under budget. The Council considers this as an excellent outcome. Festival results are in process of accumulation. The Council thanks all involved for their significant efforts. The Council is hopefully optimistic that our parish will remain financially strong with the help of our generous and loving parishioners.
HUMAN CONCERNS COMMISSION- We supported Family Promise at Christ the King this week. The Mass in the Park went well and we collected lots of food for a Food Pantry. SVDP groups are participating in serving meals in the community. Thanksgiving food collections and Advent tree tags are being planned out.
SJ FINANCE COMMISSION- The meeting began with a prayer led by Fr. Mike. Current financial statements, regular contribution and cash flow summaries were reviewed.
CHRISTIAN FORMATION COMMISSION- There is much excitement for upcoming year’s family, youth and adult programs including the new Youth Ministry scheduled TAG gatherings and Y-FAM service projects. Everyone is welcome! Please check the website, bulletins, and brochures for more information regarding the programs.
WORSHIP COMMISSION- We discussed the new Promulgated Order of Celebrating Matrimony. The easiest change would be to start with the cantor’s role but felt that implementing all the changes might be overwhelming to the congregation. More guidance from the Archdioceses is needed to implementing changes so that all Catholic churches are doing the same.